AI for Wedding Planners, Event Pros & Venues
Custom AI tools for wedding planners, corporate event planners, venue managers, caterers, AV and production crews, florists, and photographers. Quote faster, coordinate vendors, build airtight day-of timelines, and capture more inquiries while you're focused on the event in front of you.
Every event is a one-off and the work proves it
Event work is operations under glass. Every detail visible, every decision time-boxed, and a slip on Saturday is a story for the rest of the year. The work between events, qualifying inquiries, drafting proposals, coordinating vendors, is what either grows the business or burns out the team.
Inquiries piling up while you're on-site
Bridal show leads, referrals, and inbound web inquiries arrive in clusters. The first few days off-site after a wedding are spent triaging an inbox, by which point the prospects have moved on.
Quote and proposal turnaround
Every prospect wants pricing for their specific date, headcount, and add-ons. Each custom proposal is hours of work, and many never convert.
Vendor coordination across every event
Caterer, florist, AV, photographer, transport, venue. Each vendor has their own preferences, contracts, and timing. Coordinating across them lives in a thread of emails nobody enjoys.
The day-of timeline that has to hold
Run-of-show document, vendor arrival times, family logistics, plan B for weather. When something slips, the team needs current information fast. Most teams rely on a printed timeline and a group text.
Custom AI tools for event professionals
Built around your CRM, your contract templates, and the way your team actually runs an event from inquiry to thank-you note. Tools that hold up on the day, not just on a sales call.
Inquiry qualifier and quote drafter
Captures inbound inquiries, asks for the missing details (date, headcount, venue, budget range), and drafts a first-pass quote in your firm's voice. You review and send. Cuts the time-to-quote that loses prospects to faster competitors.
Proposal and contract generator
Turns the agreed scope into a polished proposal and contract pulled from your templates and standard pricing. Senior planners spend their time on personalization, not assembly.
Vendor coordination bot
Manages the back-and-forth across vendors: arrival times, load-in instructions, COIs, dietary restrictions, deliverables. Surfaces conflicts before they're problems and frees the planner to manage the client.
Day-of timeline and run-of-show drafter
Generates timeline documents from your event details and standard event flows. Creates vendor-specific cuts (the photographer's timeline differs from the caterer's). Updates instantly when something shifts.
Venue tour scheduler and intake
For venues: handles tour requests, books on your calendar, sends pre-tour info packets, and follows up afterward with the next step. Captures inquiries while you're hosting today's event.
Day-of communication channel
A purpose-built communication channel for the day of the event. Vendors check in, status updates flow to the lead planner, and everyone has a current view of what's next. Replaces the group text everyone hated.
Post-event follow-up and review request
Drafts thank-you notes, sends review requests to clients while the high is fresh, and pings vendor partners about the photos you'll need for marketing. Turns a successful event into compounding lead flow.
Lead source and ROI analyzer
Pulls inquiry sources, conversion rates, and revenue per channel. Tells you which bridal shows actually paid for themselves and which referral partners deserve more attention.
We understand operations under pressure
Events are operations under glass. Every detail visible, every minute time-boxed, and the day cannot slip.
Our team has operated small businesses, sat on boards, and worked alongside event-adjacent operators where every project is a one-off with a fixed deadline. We understand that the right tool reduces stress on Saturday morning, not adds to it. That dictates the design choices: simple interfaces, mobile-friendly, and pre-built for the moments when you don't have time to think about software.
That filter shows up in every engagement: tools your team wants to use the day-of, not the kind they avoid until Monday.
What event pros ask
Specific to the questions we hear most often. For general questions, see our main FAQ.